14 Office Design Tips To Help Improve Productivity


Research on productivity at the workplace attributes 20 percent increase of output to a well-designed physical work environment.

Sadly, workplace design is not always a priority amongst employers.

Listed below are 14 factors that can bring about a noticeable change in productivity at the workplace, if implemented.

  1. Improved Lighting

    Whether you work from an office or your home, good lighting helps to improve focus, bad lighting causes fatigue and eyestrain and associated problems thereof.

  2. Ergonomic Furniture

    With most jobs of today demanding a sitting in position for the major part of the day, office furniture design is critical. Ergonomic design tips such as placing the computer monitor at or below eye level, resting the feet on the floor (on a foot rest), a chair position to allow the spine to rest in its natural erect position, etc., should not be overlooked. Adjustable chairs with cushions at the workplace may help you maintain correct posture. At home, consider using a table and chair with the correct heights so as to minimize strain. Using a separate keyboard for the computer is recommended.

  3. Clutter-Free Environment

    A work environment with minimum clutter helps you to stay organized and focused. It is good idea to clean up the office (or home) at regular intervals. Alternately, the services of professional cleaners can be engaged.

  4. Inspiring Colors

    The colors around us have a great impact on our brain function. Choosing specific room colors can impact productivity positively. Use colors on walls or keep objects, cutouts or pictures of colors that inspire you whether you are at home or workplace.

  5. Right Temperature

    Studies have indicated that warmer rooms make way for greater productivity. At home or at the workplace, ensure that you use space heaters or sweaters to keep you warm and productive during the cold weather. Open the windows during the warmer seasons.

  6. Scented Rooms

    Much in the same way as colors work, some scents have been observed to spur productivity. Cinnamon, lavender, pine, peppermint, etc., help to improve productivity. Candles, handkerchief dipped in scented oils, scented potpourri, or incense can be used.

  7. Reasonable Noise Levels

    Increased noise levels at home or office can be distracting and may cause increased stress. Headphones and concentration boosting noise sources (white noise, noise-cancelation headphones, Coffivity, Spotify, etc.) can be used.

  8. Good Air Quality

    Whereas fresh air increases your concentration and focus, poor air quality is a major factor that impacts the health of the workers and consequently productivity in the longer term. Office workspaces should be fitted with air filters and arrangements to let in fresh air is a must. At home, ensure that you maintain potted plants for fresh air, have a personal air filter, and ensure that you keep your windows open to let in fresh air.

  9. Different Workspaces

    Changing workspaces keeps the mind fresh. If it can be managed, shifting your workspace to different places in the home or office keeps the mind alert and productive. If you are free to move, working from a cafe, park or library is likely to do more good than harm.

  10. Goal Oriented Groups

    Productivity has been observed to be the highest when individuals sit with a team that has the same goals. Office groups can be restructured as and when required. This helps to generate better quality job outcomes. If working from home, it is a good idea to stay connected through social media or Skype with others sharing the same interests/goals.

  11. Repository for Ideas

    Great ideas occur all on a sudden like flashlights and disappear soon after. It is a good idea to keep pads of paper or have a board in front to note down your inspirational thoughts and new ideas as they come to you. You can review them later on to keep the ones that are worth it.

  12. Healthy Refreshment

    The brain needs constant nourishment and energy to give the best output. Whether at the office or home, stock yourself with healthy snacks like nuts, salads, fruits and crackers that you can reach out to. This will avoid the distraction of walking around to the kitchen or office pantry.

  13. Natural Environment

    When at work either at home or in the office, make the environs as close to nature as can be. This would bring out the best psychological and physiological output. Open the windows, keep potted plants and take a quick walk outside whenever possible.

  14. Digital Environment

    In today’s all-encompassing digital world, there are many apps that are designed to increase focus and output. Ensure that you use one or more of these to top up your productivity.

Make your office floor a priority and design a more productive environment with these tips. Your employees will appreciate it.